Accounts Payable
Maximize your use of funds
The Accounts Payable (AP) module is used to track vendor invoices, automate payment processing, predict cash requirements, track vendor balances, manage available discounts, and deliver vendor reports. The AP module is integrated with all other Acumatica modules.
Key Features of Accounts Payable
Vendor prepayments – Enter prepayment requests, issue prepayments to vendors, and apply prepayments to vendor invoices once they are received. The vendor prepayments balance is kept separate from the regular AP balance in order to maintain deposits as an asset account.
Prepaid expense recognition – Each AP line item can be assigned a deferred expense schedule so you can accurately recognize expenses in the proper reporting period. Acumatica will automatically split the expense between the prepaid expense asset and expense accounts and recognize the expense after running the prepaid expense recognition process.
Payment approval process – Bills can be automatically approved for payments or go through a payment approval process so you can prioritize or delay the bill payment. Once the bill is approved for the payment you can print the check or issue an electronic payment.
Use, VAT, and withholding taxes – The AP module automatically calculates Use and VAT Taxes and prepares reports for tax filing and reporting. Acumatica also supports withholding tax calculations.
Key Benefits
Accessible From Anywhere
Access 100% of your accounts payable features from anywhere using any popular web-browser.
Optimize Payments
Avoid late charges and take advantage of vendor discounts by aligning payments with cash flows.
Predict Cash Requirements
Run reports to determine upcoming cash requirements and manage payments accordingly.
Faster Data Entry, Fewer Errors
Enter data more quickly with predictive entry and flexible screen layouts. Reduce errors by setting default accounts, subaccounts, payment terms, and discounts by vendor.
Accelerate Decision Making
Improve vendor payment decisions by using drill down reports and dashboards to gain access to past information and provide insights into future needs.
Order Locally And Internationally
Maintain vendor balances in both a base currency as well as the vendor currency. Currency translations are performed automatically